Essential Duties and Responsibilities

• Project and Client Management:
  • Managing the design project calendar and tracking project timelines
  • Scheduling client meetings, site visits, and vendor appointments
  • Maintaining organized client files with project details, contracts, and correspondence
  • Following up with clients regarding approvals, payments, and project updates
• Financial and Administrative:
  • Processing invoices and purchase orders
  • Tracking expenses and maintaining project budgets
  • Managing accounts payable and receivable
  • Organizing tax documents and business receipts
  • Handling basic bookkeeping tasks
• Vendor and Inventory Management:
  • Ordering material samples, furniture, and decor items
  • Tracking shipments and deliveries
  • Maintaining the materials library and sample organization
  • Coordinating with vendors and suppliers
  • Managing inventory of office and design supplies
• Office Operations:
  • Answering phones and responding to client inquiries
  • Managing the designer's email and correspondence
  • Filing and organizing digital and physical documents
  • Coordinating office maintenance and supplies
  • Taking meeting minutes and creating project reports
• Marketing and Social Media:
  • Updating the company website and social media accounts
  • Organizing professional photography of completed projects
  • Assisting with blog posts and newsletters
  • Managing the company's portfolio and project imagery
  • Coordinating marketing materials and promotional events

Education & Experience

• At least high school
• 3 years of experience