Position Summary

The Senior Accountant is responsible to overview/manage the daily/monthly processes concerning Accounts Receivable, Accounts Payable and the General Ledger. The Senior Accountant also handles and coordinates tasks for the month end and year end closings. The duties are broken up into daily, weekly and monthly tasks. The Sr. Accountant needs to a strong understanding and experience using Quickbooks and have some experience working in the Trucking or the Transportation industry. The Senior Accountant will work closely with the Branch Manager and Director of Finance.

Essential Duties and Responsibilities

• Daily tasks
  • Check on daily bank account deposits, collect the remittance backup and advise AR Accountant on entry issues.
  • Review emails for international wire transfer requests, collect backup and process the wire transfer payments.
  • Resolve with AP Accountant any incoming past due payment emails.
  • Issue any account transfers requested and approved by Director of Finance.
  • Book weekly AR transfers received from Sparx USA.
  • Learn and understanding of Trucking billing system-Port Pro and any accounting issues integrated between Port Pro and Quickbooks including Accounts Receivable, Accounts Payable and financial reports.
  • Set-up Cost Allocations per Truckload to identify costs including drivers time, gas, insurance and maintenance.
• Weekly tasks
  • Reconcile statements and process payments for vendors and overheads.
  • Manage Accounts Receivable and follow-up customers past due balances.
  • Prepare weekly reports for the Branch Manager on the financial position of Sparxpress.
• Monthly tasks
  • Send out missing and current monthly debit/credit notes to international offices.
  • Close books on a monthly basis.
  • Prepare monthly reconciliations for Sparx USA/Sparxpress. Research and resolve any outstanding items to clear monthly from the Intercompany reconciliation.
  • Set up the monthly job profit report and review truck loads.
  • Process the bank reconciliation for Sparxpress main account. Book any missing deposit or payments.
  • Review and reconcile intercompany reports. Follow up with other offices on open and missing debit/credit notes.
  • Review and prepare a schedule for the monthly Prepaid reports. Book monthly journal entries
  • Review and reconcile the suspense account, Net Payroll clearing account and 401K Clearing account.
  • Review and reconcile the cafeteria account.
• Leadership Responsibilities
  • Provide limited supervision to others through motivation, direction, review and feedback of assigned tasks.
  • Supervise work through the planning and scheduling of work, and the review and approval of tasks.
  • Supervise in both their work assignments and performance development (appraisal).
  • Supervise/manage/direct the selection, training, development, and appraisal of personnel.
  • Supervise/manage/direct the selection, training, development, appraisal and work assignments of personnel.
• Other Duties and Responsibilities
  • Comply with all safety policies, practices, and procedures. Report all unsafe activities to supervisor and/or Human Resources.
  • Participate in proactive team efforts to achieve departmental and company goals.
  • Perform other duties as assigned.
  • Provide leadership to others through example and sharing of knowledge/skill.

Knowledge, Skills and Abilities

• LANGUAGE SKILLS
  • Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conforms to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.
  • Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.
• MATHEMATICAL SKILLS
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
  • Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.
  • Ability to comprehend and apply principles of advanced calculus, modern algebra, and advanced statistical theory. Ability to work with concepts such as limits, rings, quadratic and differential equations, and proofs of theorems.
• COMPUTER OPERATIONS
  • Basic personal computer skills.
  • Basic personal computer skills including electronic mail, word processing, spreadsheet, graphics, etc.
  • Intermediate personal computer skills, including electronic mail, routine database activity, word processing, spreadsheet, graphics, etc.
  • Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
  • Utilize complex computer operations (intermediate programming in 3rd and 4th generation languages, relational databases, and operating systems) and advanced features of software packages (word-processing, spreadsheet, graphics, etc.)

Education & Experience

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
• Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.